Guide for Authors

About the Journal

The Vietnam Journal of Artificial Intelligence (VJAI) (p-ISSN: 3093-3293; e-ISSN: 3126-2872) is a peer-reviewed international scientific journal published by East Asia University of Technology, Vietnam. The journal serves as a scholarly platform for the dissemination of high-quality research, innovative methodologies, and practical applications in the broad field of Artificial Intelligence (AI) and intelligent systems.

VJAI publishes original contributions that advance theoretical foundations, computational methods, system development, and real-world applications of AI across diverse domains. The journal aims to foster interdisciplinary collaboration among researchers, academics, industry practitioners, and policymakers working at the intersection of artificial intelligence and related disciplines.

All accepted manuscripts are assigned Digital Object Identifiers (DOIs) through Crossref and are published under a Diamond Open Access model, ensuring immediate and unrestricted access to published research without subscription fees or article processing charges.

To maintain academic integrity and publication quality, all submissions undergo similarity screening using iThenticate and are evaluated through a rigorous single-blind peer review process involving at least two independent reviewers.

Aims and Scope

The Vietnam Journal of Artificial Intelligence (VJAI) welcomes original and significant contributions that advance the theory, methodology, implementation, evaluation, and application of Artificial Intelligence and intelligent systems.

The journal publishes research that contributes to scientific knowledge, technological innovation, and practical problem-solving in AI-related disciplines. Interdisciplinary studies that integrate AI with engineering, healthcare, education, business, environmental sciences, social sciences, and other application domains are particularly encouraged.

Topics of interest include, but are not limited to:

  • Artificial Intelligence and Machine Learning
  • Deep Learning and Neural Networks
  • Generative AI and Foundation Models
  • Autonomous Agents and Agentic AI
  • Data Science and Intelligent Data Analytics
  • Computer Vision and Pattern Recognition
  • Natural Language Processing and Speech Technologies
  • Knowledge Representation and Reasoning
  • Intelligent Systems and Robotics
  • Multi-Agent Systems
  • Explainable and Trustworthy AI
  • AI Ethics, Governance, and Responsible AI
  • Edge AI and Hardware-Centric AI
  • Reinforcement Learning
  • Human-AI Interaction
  • AI for Cybersecurity
  • AI Applications in Engineering, Healthcare, Education, Business, Agriculture, and Industry
  • Emerging AI Technologies and Interdisciplinary AI Research

Submissions should demonstrate scientific rigor, methodological soundness, originality, and relevance to the journal's readership.

Readership

VJAI serves an international audience consisting of:

  • Researchers and academics in Artificial Intelligence and Computer Science;
  • Engineers, developers, and technology professionals;
  • Data scientists and machine learning practitioners;
  • Researchers in interdisciplinary fields applying AI methodologies;
  • Industry professionals developing intelligent systems and AI-driven solutions;
  • Policymakers and decision-makers interested in AI technologies and their societal implications;
  • Graduate students and early-career researchers seeking current developments in AI research.

The journal aims to facilitate knowledge exchange between academia, industry, and society by publishing research that combines scientific excellence with practical relevance.

Publication Frequency

The Vietnam Journal of Artificial Intelligence (VJAI) publishes three issues per year. The publication schedule is determined by the license and announced on the journal website. Accepted articles may be published online before assignment to a specific issue when appropriate, allowing timely dissemination of research findings. Such articles remain fully citable and will subsequently be assigned to a regular journal issue. Information regarding publication schedules, current issues, archives, and journal announcements is available on the journal website.

VJAI is committed to maintaining timely editorial processing, regular publication schedules, and high standards of scholarly publishing.

Journal Metrics and Indexing

VJAI is committed to enhancing its academic visibility, international impact, and indexing coverage through continuous improvements in editorial quality, publication standards, and research dissemination. 

The journal actively seeks inclusion in recognized indexing and abstracting services, scholarly databases, and research discovery platforms that support the accessibility and visibility of published research.

Information regarding current indexing status, citation metrics, and database coverage is maintained and regularly updated on the journal website.

Editorial Independence

Editorial decisions at VJAI are based exclusively on scholarly merit, scientific quality, originality, methodological rigor, and relevance to the journal's scope.

The Editorial Board operates independently of commercial, institutional, political, or personal influences. Authors, reviewers, editors, and publishers are expected to adhere to principles of fairness, transparency, confidentiality, and academic integrity throughout the publication process.

The Editor-in-Chief holds final responsibility for editorial decisions and ensures that all manuscripts are evaluated objectively and consistently according to the journal's policies and peer review standards.

Types of Contributions

VJAI accepts several categories of scholarly contributions. Authors should select the article type that most accurately reflects the nature and objectives of their work.

Original Research Articles

Original Research Articles present novel research findings that make a significant contribution to the advancement of knowledge in Artificial Intelligence and related fields.

Such articles should clearly describe the research problem, methodology, experimental design, results, and implications of the findings. Manuscripts must demonstrate originality, scientific rigor, and reproducibility.

Original Research Articles typically constitute the primary content of the journal.

Recommended length: 6,000–10,000 words (excluding references, tables, figures, and supplementary materials).

Review Articles

Review Articles provide comprehensive, critical, and scholarly analyses of existing literature on a specific topic within the journal's scope.

Rather than presenting primarily new experimental results, review papers synthesize current knowledge, identify research trends, evaluate existing methodologies, discuss challenges, and propose future research directions.

Reviews should provide substantial intellectual insight and serve as valuable reference resources for researchers and practitioners.

Recommended length: 8,000–15,000 words (excluding references, tables, figures, and supplementary materials).

Short Communications

Short Communications report concise but significant research findings that warrant rapid dissemination to the scientific community.

These manuscripts typically focus on a specific contribution, preliminary discovery, methodological innovation, or technical advancement that can be communicated effectively in a shorter format than a full research article.

The standards of originality and scientific quality are equivalent to those required for full research articles.

Recommended length: 2,000–4,000 words.

Technical Notes

Technical Notes describe innovative techniques, algorithms, software tools, computational frameworks, datasets, experimental platforms, or methodological improvements relevant to AI research and applications.

The emphasis should be on practical utility, technical novelty, implementation details, and potential research or industrial impact.

Recommended length: 3,000–6,000 words.

Case Studies

Case Studies present detailed analyses of real-world implementations, deployments, evaluations, or applications of AI technologies in specific contexts.

Submissions should provide meaningful lessons, practical insights, and evidence-based discussions that may inform future research or professional practice.

Recommended length: 4,000–8,000 words.

Perspective Articles

Perspective Articles offer informed viewpoints, emerging ideas, conceptual frameworks, or discussions of important developments within the AI community.

These articles should stimulate scholarly discussion, highlight emerging opportunities or challenges, and provide thoughtful analysis supported by relevant evidence and literature.

Recommended length: 2,000–5,000 words.

The recommended lengths provided above are intended as general guidance. Manuscripts may exceed or fall below these ranges when justified by the nature, scope, and scholarly contribution of the work.

Editorials

Editorials are generally commissioned by the Editorial Board and address matters of relevance to the journal, research community, special issues, or significant developments in the field of Artificial Intelligence.

Letters to the Editor

Authors who wish to comment on articles previously published in VJAI or discuss issues relevant to the journal's readership may submit a Letter to the Editor.

Letters should be concise, evidence-based, and written professionally and constructively. The Editorial Board may invite a response from the authors of the original article when appropriate. Recommended length: up to 1,500 words.

Before You Begin

Authors are encouraged to carefully review the journal's policies and submission requirements before preparing and submitting a manuscript. Compliance with these requirements facilitates efficient editorial processing and peer review.

Authorship

Authorship should be limited to individuals who have made substantial intellectual contributions to the conception, design, execution, analysis, interpretation, or writing of the study.

All authors should have participated sufficiently in the work to take public responsibility for the content of the manuscript and should approve the final version prior to submission.

The corresponding author is responsible for ensuring that all eligible contributors are included as authors and that no inappropriate authorship practices have occurred.

Changes to Authorship

Requests to add, remove, or reorder authors after submission should be made only when justified by exceptional circumstances.

Such requests must be submitted by the corresponding author and accompanied by written confirmation from all authors involved. The Editorial Office reserves the right to request additional documentation before approving any changes.

Declaration of Competing Interests

Authors must disclose any financial, professional, institutional, or personal relationships that could be perceived as influencing the research or its interpretation.

If no competing interests exist, authors should state:

The authors declare that they have no competing interests.

Funding Sources

All sources of financial support should be clearly identified in the manuscript. Authors should specify the name of the funding organization, grant number (if applicable), and the role of the funding source in the research and publication process. If the research received no external funding, authors should indicate this explicitly.

Acknowledgements

Individuals, organizations, or institutions that contributed to the work but do not meet the criteria for authorship may be acknowledged in a dedicated Acknowledgements section. Authors should obtain permission from acknowledged individuals prior to publication where appropriate.

Inclusive Language

Manuscripts should be written in a respectful, objective, and inclusive manner. Authors are encouraged to avoid discriminatory, biased, or stereotypical language related to gender, age, ethnicity, nationality, religion, disability, or other personal characteristics.

Use of Generative AI and AI-assisted Technologies in Writing

Authors may use generative AI tools to improve language, readability, grammar, or manuscript organization. Authors remain fully responsible for the accuracy, originality, integrity, and scientific validity of all submitted content. The use of AI-assisted technologies should be disclosed when such tools have materially contributed to manuscript preparation.

Use of Generative AI in Figures, Images and Artwork

Any use of AI-generated or AI-assisted visual content must be transparently disclosed. Authors are responsible for ensuring that generated images, illustrations, or graphical elements are accurate, lawful, ethically appropriate, and free from copyright infringement. 

The Editorial Board may request additional information regarding the creation of AI-generated visual materials.

AI Tools as non-authors

Artificial Intelligence tools, software systems, large language models, and automated content-generation technologies cannot be listed as authors.

Authorship is restricted to natural persons who can assume responsibility for the integrity, accuracy, and accountability of the published work.

Submission Declaration

By submitting a manuscript to VJAI, authors confirm that:

  • The work is original;
  • The manuscript has not been previously published;
  • The manuscript is not under consideration elsewhere;
  • All authors have approved the submission;
  • The submission complies with the journal's policies and ethical standards.

Preprints

VJAI permits the submission of manuscripts that have previously been deposited on recognized non-commercial preprint servers. 

Authors should disclose the existence of any related preprint at the time of submission.

Acceptance for publication does not require removal of the preprint version.

Prior Publication

Manuscripts should not substantially duplicate previously published work.

Authors must clearly disclose any overlap with earlier publications, conference papers, technical reports, theses, or related works.

Duplicate Submission

Simultaneous submission of the same manuscript to multiple journals is not permitted.

Manuscripts found to be under consideration elsewhere may be rejected immediately.

Permission for Copyrighted Material

Authors are responsible for obtaining permission to reproduce copyrighted content, including figures, tables, images, datasets, or substantial text excerpts from other sources.

Appropriate acknowledgements and citations must be provided.

 Jurisdictional Claims

VJAI remains neutral with regard to jurisdictional claims in published maps, institutional affiliations, geographical designations, and territorial boundaries.

Language Editing Services

Manuscripts must be written in clear and professional English. Authors whose first language is not English are encouraged to seek language editing or proofreading assistance before submission.

The use of professional language editing services is optional and does not guarantee acceptance.

Submission Process

Online Submission System

All manuscripts must be submitted through the journal's online submission system.

Authors should ensure that all required files, metadata, and supporting information are provided during submission.

Submissions received through email or other unofficial channels will generally not be considered.

Submission Checklist

Before submission, authors should verify that:

  • The manuscript falls within the scope of the journal;
  • The manuscript is written in English;
  • All author information is complete and accurate;
  • References are properly formatted;
  • Figures and tables are cited in the text;
  • Required declarations and statements are included;
  • The manuscript complies with the journal's formatting requirements.

A detailed Submission Checklist is available here. 

Cover Letter (Optional)

Authors may submit a Cover Letter to introduce their manuscript and explain its significance, originality, and relevance to the journal.

A Cover Letter is not mandatory but may assist the Editorial Board during the initial assessment process.

Suggested Reviewers (Optional)

Authors may suggest potential reviewers with relevant expertise.

The Editorial Board is not obligated to use the suggested reviewers and retains full discretion regarding reviewer selection.

Opposed Reviewers (Optional)

Authors may identify individuals whom they prefer not to review their manuscript, together with a brief justification.

The Editorial Board will consider such requests where appropriate but reserves the right to make final reviewer assignments.

Revision Submission

When invited to revise a manuscript, authors should submit:

  • A revised manuscript;
  • A detailed response to reviewers' comments;
  • Any additional supporting materials requested by the editors.

Authors should address all comments thoroughly and clearly indicate changes made to the manuscript.

Appeals Process

Authors who believe that an editorial decision was based on a misunderstanding, factual error, or procedural concern may submit a reasoned appeal to the Editorial Office.

Appeals will be reviewed by the Editor-in-Chief or an appropriate editorial representative. Decisions reached following the appeal process are considered final.

Peer Review Policy

VJAI is committed to maintaining a rigorous, fair, transparent, and timely peer review process.

Editorial Assessment

Upon submission, manuscripts undergo an initial editorial evaluation to determine whether they fit the journal's scope, meet basic quality standards, and comply with submission requirements.

Manuscripts that do not satisfy these criteria may be returned to authors prior to peer review.

Desk Rejection

The Editorial Board may reject a manuscript without external review when:

  • The topic falls outside the journal's scope;
  • The manuscript lacks sufficient originality or scientific contribution;
  • The methodological quality is inadequate;
  • Ethical concerns are identified;
  • The manuscript fails to meet minimum publication standards.

Single-Blind Peer Review

VJAI operates a single-blind peer review system.

Reviewers remain anonymous to authors, while author identities are visible to reviewers.

Each manuscript is evaluated by at least two independent reviewers with relevant expertise.

Reviewer Selection

Reviewers are selected based on their academic qualifications, research expertise, publication record, and ability to provide objective evaluations.

Potential conflicts of interest are considered during reviewer selection.

Reviewer Responsibilities

Reviewers are expected to:

  • Evaluate manuscripts objectively and constructively;
  • Maintain confidentiality;
  • Identify relevant prior work where appropriate;
  • Report ethical concerns or potential misconduct;
  • Complete reviews within the requested timeframe.

Editorial Decisions

Editorial decisions are based on reviewer recommendations, editorial assessment, and the scientific merit of the manuscript.

Possible decisions include:

  • Accept;
  • Minor Revision;
  • Major Revision;
  • Reject.

The Editor-in-Chief retains final responsibility for all publication decisions.

Revisions

Authors should respond carefully and respectfully to reviewer comments.

Revision requests do not guarantee acceptance, and revised manuscripts may undergo additional rounds of review when necessary.

Appeals and Complaints

Authors may submit appeals or complaints concerning editorial decisions, peer review procedures, or publication processes.

All concerns will be evaluated fairly and confidentially by the Editorial Board.

Post-publication Discussions

VJAI supports scholarly discussion regarding published research.

Where appropriate, the journal may consider letters, comments, corrections, or other forms of post-publication communication that contribute to scientific discourse and research integrity.

Open Science and Reproducibility

VJAI supports the principles of open science, research transparency, and reproducibility. Authors are encouraged to make research outputs, including data, source code, models, and supplementary materials, as openly available as possible, subject to legal, ethical, privacy, security, and contractual considerations.

The purpose of these requirements is to facilitate scientific verification, improve research transparency, promote knowledge sharing, and enhance the long-term value of published research.

Data Availability Statement

All manuscripts should include a Data Availability Statement describing the availability of the data supporting the reported results.

The statement should indicate one of the following:

  • Data are publicly available and provide the repository link or identifier;
  • Data are available upon reasonable request from the corresponding author;
  • Data cannot be shared due to privacy, confidentiality, legal, ethical, or contractual restrictions;
  • No new data were created or analyzed in the study.

Authors should ensure that any shared data are accurate, complete, and sufficiently documented to support the reported findings.

Code Availability Statement

For research involving software development, machine learning, data analysis, simulations, or computational experiments, authors are encouraged to provide access to the source code used in the study.

The Code Availability Statement should specify:

  • Whether source code is publicly available;
  • The repository location;
  • The software version used;
  • Any access restrictions.

Where code cannot be shared, authors should provide a brief explanation.

Model Availability Statement

For studies involving machine learning models, deep learning architectures, foundation models, or AI systems, authors are encouraged to disclose the availability of trained models, model checkpoints, configurations, or implementation details whenever feasible.

The statement should clearly indicate:

  • Whether the model is publicly available;
  • The location of the model repository;
  • Applicable licensing conditions;
  • Any restrictions on access or reuse.

Authors should provide sufficient information to enable understanding and independent evaluation of the reported results.

Benchmark Disclosure

Authors should clearly identify datasets, benchmarks, evaluation protocols, and performance metrics used in their experiments.

Benchmark descriptions should be sufficiently detailed to allow readers to understand:

  • Dataset characteristics;
  • Training and testing procedures;
  • Data preprocessing methods;
  • Evaluation criteria;
  • Experimental settings.

Where established benchmark datasets are used, appropriate citations must be provided.

Reproducibility Requirements

Research findings should be described in sufficient detail to enable independent verification and reproduction where possible.

Authors are encouraged to provide:

  • Experimental procedures;
  • Hyperparameter settings;
  • Model configurations;
  • Software environments;
  • Hardware specifications;
  • Statistical analysis methods.

The level of detail should be appropriate to the nature of the study and sufficient to support scientific transparency.

Dataset Citation

Datasets that contribute substantially to a study should be formally cited in the reference list.

Dataset citations should include, where available:

  • Creator(s);
  • Dataset title;
  • Repository or publisher;
  • Version number;
  • Year of publication;
  • Persistent identifier (e.g., DOI).

Dataset citations should follow the journal's reference style.

Repository Recommendations

Authors are encouraged to deposit research outputs in recognized and sustainable repositories.

Examples include:

  • Institutional repositories;
  • Discipline-specific repositories;
  • Public code repositories;
  • Data repositories that provide persistent identifiers and long-term preservation.

Repositories should support stable access and appropriate citation practices.

Computational Resource Disclosure

Studies involving substantial computational resources should describe the computational environment used in the research.

Relevant information may include:

  • Hardware platforms;
  • Processing units (CPU, GPU, TPU, or other accelerators);
  • Memory specifications;
  • Cloud computing resources;
  • Software frameworks;
  • Operating systems.

Such information improves transparency and assists in the interpretation of reported performance results.

Experimental Transparency

Experimental procedures should be reported accurately and comprehensively.

Authors should provide sufficient details regarding:

  • Data collection and preparation;
  • Experimental design;
  • Model training procedures;
  • Validation methods;
  • Statistical analyses;
  • Evaluation metrics.

Selective reporting of results should be avoided.

Where multiple experiments have been conducted, authors should present findings in a balanced and transparent manner.

FAIR Principles

Authors are encouraged to follow the FAIR principles for research outputs whenever appropriate.

Research data and related resources should be:

  • Findable;
  • Accessible;
  • Interoperable;
  • Reusable.

The implementation of FAIR practices contributes to greater transparency, reproducibility, and long-term scientific value.

Sensitive and Restricted Data

VJAI recognizes that certain datasets may contain sensitive, confidential, proprietary, personal, or legally protected information.

Where data sharing is restricted, authors should:

  • Explain the nature of the restriction;
  • Describe the conditions governing access;
  • Provide sufficient methodological detail to support evaluation of the research.

The inability to share data does not automatically preclude publication, provided that the restrictions are appropriately justified and disclosed.

Research Transparency Statement

Authors are encouraged to provide sufficient information regarding data, code, models, experimental procedures, and computational environments to enable independent evaluation of their work.

VJAI recognizes that the degree of openness achievable may vary depending on ethical, legal, security, privacy, and intellectual property considerations. The journal therefore promotes transparency and reproducibility while respecting legitimate restrictions on access to research material.

Preparing Your Manuscript

Authors should prepare manuscripts in a clear, concise, and professional manner. Submissions should present original research findings, scholarly analysis, or technical contributions that are relevant to the journal's scope and readership.

Manuscripts should be organized logically, written in high-quality English, and formatted consistently throughout the document.

General Requirements

Language

All manuscripts must be submitted in English.

Authors are responsible for ensuring that the language used is grammatically correct, clear, precise, and suitable for an international scholarly audience.

Manuscripts with language deficiencies that significantly affect readability may be returned to authors prior to peer review.

Formatting

Authors should use a clear and consistent format throughout the manuscript.

The journal provides manuscript templates to facilitate submission and review. Authors are encouraged to follow the recommended formatting guidelines as closely as possible.

Formatting requirements are intended to support efficient peer review and publication rather than to impose unnecessary restrictions on authors.

File Formats

Manuscripts should be submitted in editable electronic formats.

Accepted file formats include:

  • Microsoft Word (.doc or .docx)
  • LaTeX source files (where applicable)
  • PDF files for reference purposes during review

Authors should ensure that all submitted files are complete and free from technical issues.

Templates

The journal provides manuscript templates that help authors prepare submissions in a consistent format.

The use of journal templates is strongly encouraged.

Templates may be downloaded from the journal website.

LaTeX

Authors preparing manuscripts using LaTeX should submit all relevant source files, including:

  • Main manuscript files;
  • Bibliography files;
  • Figure files;
  • Custom style files, if required.

Authors should ensure that the submitted files compile correctly and generate the final version of the manuscript.

Microsoft Word

Authors using Microsoft Word should prepare manuscripts using standard fonts, consistent formatting, and editable text.

Figures, tables, and equations should be clearly presented and appropriately referenced throughout the manuscript.

Manuscript Structure

The structure of a manuscript may vary depending on the article type. However, research articles should generally include the following components.

Title Page

The title page should contain all author and affiliation information as specified in Section 8.

Abstract

A concise summary of the objectives, methods, principal findings, and significance of the study.

Detailed requirements are provided in Section 9.

Keywords

Authors should provide between five and seven relevant keywords that accurately reflect the content and main themes of the manuscript. Keywords improve discoverability, indexing, and retrieval in scholarly databases.

Introduction

The Introduction should:

  • Present the research problem;
  • Explain its significance;
  • Summarize relevant background information;
  • Identify knowledge gaps;
  • State the objectives of the study.

The Introduction should provide sufficient context without becoming an extensive literature review.

Related Work

Authors should discuss relevant prior studies and explain how the submitted work differs from or advances existing research.

The discussion should be balanced, objective, and supported by appropriate citations.

Excessive self-citation should be avoided.

Materials and Methods

This section should describe the research methodology in sufficient detail to enable understanding, evaluation, and, where appropriate, reproduction of the work.

Descriptions may include:

  • Datasets;
  • Experimental settings;
  • Algorithms;
  • Models;
  • Software tools;
  • Evaluation procedures;
  • Statistical methods.

Authors should provide adequate information regarding the design and implementation of the study.

Experimental Design

Research involving experiments, simulations, benchmarking, user studies, or performance evaluations should clearly describe:

  • Experimental objectives;
  • Variables and parameters;
  • Baselines and comparison methods;
  • Evaluation metrics;
  • Validation procedures.

The design should be sufficiently transparent to support scientific assessment.

Results

Results should be presented clearly and objectively.

Authors should report findings using appropriate text, tables, figures, and statistical information where applicable.

Results should directly address the objectives of the study.

Discussion

The Discussion should interpret the results and explain their significance.

Authors should:

  • Compare findings with previous studies;
  • Discuss implications and limitations;
  • Explain unexpected outcomes where relevant;
  • Identify practical or theoretical contributions.

The Discussion should focus on analysis rather than repetition of results.

Conclusion

The Conclusion should summarize the principal findings and contributions of the study.

The section should highlight the significance of the work without merely repeating information presented earlier in the manuscript.

Future Work (optional)

Where appropriate, authors may discuss limitations and identify opportunities for future research.

Suggestions for future work should be realistic and directly related to the reported findings.

Acknowledgements

Acknowledgements should recognize individuals, organizations, institutions, or contributors who supported the work but do not qualify for authorship.

Funding Statement

Authors should clearly disclose all sources of financial support. If no external funding was received, authors should state: This research received no external funding.

Conflict of Interest Statement

Authors should disclose any competing interests that could influence the interpretation of the research.

If no competing interests exist, authors should state:

The authors declare no competing interests.

Data Availability Statement

Authors should provide a statement describing the availability of data, code, models, or other research materials relevant to the study. 

Detailed guidance is provided in Section Open Science and Reproducibility.

References

All sources cited in the manuscript must appear in the reference list, and all entries in the reference list must be cited within the text.

References should be accurate, complete, and prepared according to the journal's citation style.

Title Page Information

The Title Page provides essential information used for editorial processing, peer review, publication, indexing, and correspondence.

Authors should ensure that all information is complete and accurate at the time of submission.

Article Title

The title should be concise, informative, and accurately reflect the content of the manuscript.

Authors should avoid:

  • Unnecessary abbreviations;
  • Excessive technical jargon;
  • Promotional or exaggerated claims.

The title should clearly communicate the main contribution of the study.

Author Names

Authors should provide their full names in the preferred publication format. The presentation of names should be consistent with the authors' previous scholarly publications whenever possible.

ORCID iDs

The corresponding author is required to provide an ORCID iD. ORCID iDs improve author identification, attribution, and discoverability across scholarly databases.

Corresponding Author

One author should be designated as the Corresponding Author.

The Corresponding Author is responsible for:

  • Managing communications during peer review;
  • Coordinating revisions;
  • Handling publication correspondence;
  • Responding to post-publication inquiries where necessary.

Institutional Affiliations

All authors should provide their current institutional affiliations.

Affiliations should include:

  • Department or unit (where applicable);
  • Institution name;
  • City;
  • Country.

Authors should ensure that affiliations accurately reflect the institutions associated with the reported work.

Present or Permanent Address

Where an author's current address differs from the affiliation associated with the research, an additional present address may be provided.

The primary affiliation should remain the institution where the research was conducted.

Contact Information

The corresponding author's contact information should include:

  • Email address;
  • Institutional affiliation.

Additional contact information may be provided where appropriate. 

Abstract and Keywords

Abstract Requirements

Every manuscript must include an abstract. The abstract should provide a concise and accurate summary of the study and should enable readers to understand the purpose, methods, principal findings, and significance of the work without consulting the full manuscript.

The abstract should generally:

  • Be self-contained;
  • Avoid unnecessary citations;
  • Avoid undefined abbreviations;
  • Avoid extensive technical details.

For Original Research Articles, abstracts should normally be between 150 and 300 words. References, tables, figures, and undefined abbreviations should generally not be included in the abstract.

Structured Abstract

Authors are encouraged to organize research article abstracts using the following structure where appropriate:

  • Purpose
  • Methodology
  • Results
  • Contributions
  • Practical or Research Implications

Alternative structures may be used when better suited to the article type.

Keywords

Authors should provide between five and seven keywords.

Keywords should:

  • Reflect the main topics of the manuscript;
  • Support indexing and discoverability;
  • Avoid overly broad or generic terms.

Authors are encouraged to use terminology commonly adopted within the relevant research community.

Highlights

Authors are encouraged to provide three to five concise highlights describing the principal contributions of the study. 

Each highlight should be a brief statement emphasizing a key finding, innovation, or contribution.

Highlights may be used to improve article visibility and reader engagement.

Graphical Abstract (Optional)

Authors may submit a Graphical Abstract to visually summarize the primary contribution of the manuscript.

Graphical Abstracts should:

  • Be clear and informative;
  • Accurately represent the research;
  • Avoid excessive text;
  • Maintain high visual quality.

The Editorial Board reserves the right to determine the suitability of submitted graphical abstracts.

Research Significance Statement

Authors are encouraged to provide a brief statement explaining the significance of the research.

The statement should summarize:

  • The problem addressed;
  • The novelty of the work;
  • The expected scientific, technical, or practical impact.

This statement should be concise and understandable to a broad scholarly audience.

Mathematical Expressions and Algorithms

Mathematical expressions, equations, and algorithms should be presented clearly, accurately, and consistently throughout the manuscript.

Authors should ensure that mathematical notation and algorithm descriptions are understandable, reproducible, and appropriately integrated into the scientific discussion.

Equations

Equations should be created using an editable equation editor and not inserted as images whenever possible.

Displayed equations should:

  • Be clearly formatted;
  • Be appropriately aligned;
  • Be numbered consecutively when referenced in the text.

Authors should define variables, parameters, and symbols upon first use.

Symbols and Nomenclature

Symbols, abbreviations, and mathematical notation should be used consistently throughout the manuscript. Where a large number of symbols are used, authors may provide a nomenclature table or glossary for clarity. Ambiguous or non-standard notation should be avoided whenever possible.

Units

Authors should use internationally recognized units and measurement standards. The International System of Units (SI) is recommended. Any non-standard units should be clearly defined when first introduced.

Mathematical Formulae

Mathematical formulae should be presented clearly and accurately.

Authors should explain the purpose and interpretation of important formulae rather than presenting equations without sufficient context.

Complex derivations may be summarized in the main text and, where appropriate, provided in supplementary materials.

Algorithms

Algorithms should be described in a manner that enables readers to understand the methodology and reproduce the reported results.

Authors should clearly explain:

  • Algorithm objectives;
  • Inputs and outputs;
  • Major processing steps;
  • Training or optimization procedures where applicable.

Algorithm descriptions should focus on scientific clarity rather than software-specific implementation details.

Pseudocode

Where beneficial, authors may present algorithms using pseudocode.

Pseudocode should:

  • Be easy to follow;
  • Use consistent notation;
  • Clearly describe computational procedures.

Authors should ensure that pseudocode complements rather than duplicates explanations provided in the text.

Complexity Analysis

For newly proposed algorithms or computational methods, authors are encouraged to provide an analysis of computational complexity where relevant.

Complexity analysis may include:

  • Time complexity;
  • Space complexity;
  • Scalability considerations;
  • Computational efficiency comparisons.

Such analyses help readers evaluate the practical applicability of the proposed methods.

Tables, Figures and Artwork

Tables, figures, illustrations, and other visual materials should support the scientific content of the manuscript and improve the communication of research findings.

Visual elements should be clear, accurate, and directly relevant to the study.

Tables

Tables should present information concisely and avoid duplication of data already described in the text.

Authors should ensure that:

  • Tables are numbered consecutively;
  • Each table has a descriptive title;
  • Columns and rows are clearly labeled;
  • Units are identified where applicable.

Tables should be cited in the text in the order in which they appear.

Figures

Figures should be of high quality and sufficiently clear for publication.

Examples include:

  • Graphs;
  • Charts;
  • Diagrams;
  • System architectures;
  • Workflow illustrations;
  • Experimental results visualizations.

Figures should contribute meaningfully to the understanding of the research.

Captions

Every table and figure must have a caption.

Captions should:

  • Be concise and informative;
  • Explain the content sufficiently for readers to understand the visual element;
  • Define abbreviations and symbols where necessary.

Captions should allow figures and tables to be interpreted independently from the main text whenever possible.

Image Resolution

Images should be submitted at a resolution suitable for publication.

Authors should ensure that text, labels, symbols, and graphical elements remain legible after resizing and publication.

Poor-quality images may delay the review or production process.

Color Artwork

Color figures are welcome when color enhances scientific communication.

Authors should ensure that visual information remains understandable when viewed in grayscale or by readers with color-vision deficiencies whenever possible.

The use of color should improve clarity rather than serve decorative purposes.

Figure Formats

Commonly accepted figure formats include:

  • PNG
  • TIFF
  • JPEG
  • EPS
  • PDF

Authors should avoid excessive compression or formats that significantly reduce image quality.

Graphical Abstract

Authors may optionally submit a Graphical Abstract that visually summarizes the main contribution of the research.

A Graphical Abstract should:

  • Communicate the key message clearly;
  • Be visually simple and informative;
  • Reflect the scientific content accurately.

The Editorial Board may determine whether the submitted graphical abstract is suitable for publication.

Visual Summaries

Authors may provide visual summaries, conceptual diagrams, workflow illustrations, or infographic-style representations that improve accessibility and understanding of the research.

Such materials should remain scientifically accurate and consistent with the manuscript content.

AI-generated Figures

The use of AI-assisted or AI-generated visual content must be disclosed when such technologies have materially contributed to the creation of figures or artwork.

Authors remain fully responsible for:

  • Accuracy;
  • Authenticity;
  • Ethical compliance;
  • Copyright compliance.

AI-generated content should not misrepresent experimental results, observations, or scientific evidence.

References

Accurate and complete referencing is essential for scholarly communication, transparency, and proper attribution of prior work.

Authors are responsible for ensuring that all references are correct and appropriately cited. Authors should ensure that references are relevant, balanced, and up to date.

Citation Style

VJAI follows the APA (7th Edition) referencing style unless otherwise specified by the Editorial Board.

Authors should ensure consistency throughout the manuscript.

Reference List

The reference list should include all sources cited in the manuscript and only those sources.

References should be:

  • Accurate;
  • Complete;
  • Verifiable;
  • Formatted consistently.

Authors are encouraged to cite primary and authoritative sources whenever possible.

In-text Citations

All references must be cited within the text using the journal's prescribed citation style.

Authors should ensure consistency between in-text citations and the reference list.

DOI Requirements

Authors are encouraged to provide Digital Object Identifiers (DOIs) for referenced publications whenever available.

The inclusion of DOIs improves discoverability, citation accuracy, and long-term accessibility.

Dataset References

Datasets that contribute substantially to the research should be formally cited.

Dataset references should include sufficient information to enable identification, access, and reuse of the dataset where permitted.

Software References

Software tools, libraries, frameworks, and computational resources that are essential to the reported research should be appropriately cited.

Examples may include:

  • Programming libraries;
  • Machine learning frameworks;
  • Statistical software;
  • Simulation platforms.

Authors should follow the citation recommendations provided by software developers whenever available.

Preprint Citations

Preprints may be cited when relevant and clearly identified as preprint publications.

Authors should update citations to the final published versions when available.

Reference Management Software

Authors may use reference management software to assist with citation formatting.

Examples include:

  • EndNote;
  • Zotero;
  • Mendeley;
  • RefWorks;
  • Other reference management tools.

Authors remain responsible for verifying the accuracy and completeness of all references prior to submission.

Supplementary and Multimedia Content

Supplementary and multimedia materials may be submitted to enhance the transparency, reproducibility, and impact of published research.

Such materials should provide additional value beyond the main manuscript. Authors may submit supplementary materials that support the understanding, verification, or reuse of the reported research.

Examples include:

  • Additional experimental results;
  • Extended methodological descriptions;
  • Datasets;
  • Source code;
  • Software documentation;
  • Technical appendices;
  • Multimedia materials.

Supplementary materials should be clearly labeled and referenced within the manuscript.

Supplementary Files

Supplementary files may include:

  • Additional tables;
  • Additional figures;
  • Extended experimental results;
  • Technical appendices;
  • Supporting documentation.

Supplementary materials should be clearly labeled and referenced within the manuscript.

Datasets

Authors are encouraged to provide access to datasets supporting the reported findings whenever appropriate.

Datasets should be accompanied by sufficient documentation to facilitate understanding and reuse.

Software Packages

Software packages, tools, scripts, or computational resources developed as part of the research may be submitted as supplementary materials or deposited in appropriate repositories.

Authors should provide sufficient documentation for installation and use where feasible.

Source Code

Authors are encouraged to share source code that supports the reproducibility of computational research. 

Code repositories should be cited appropriately and made accessible whenever possible.

Any access restrictions should be clearly disclosed.

Video Abstracts

Authors may submit a short Video Abstract summarizing the objectives, methodology, findings, and significance of their research.

Video Abstracts should be concise, informative, and suitable for an academic audience.

Demonstration Videos

Demonstration videos may be submitted for studies involving:

  • Intelligent systems;
  • Robotics;
  • Computer vision applications;
  • Human-computer interaction;
  • Software systems;
  • AI-enabled technologies.

Videos should clearly demonstrate the reported functionality or experimental outcomes.

Interactive Visualizations

Authors may provide interactive visualizations, dashboards, demonstrations, or web-based research outputs when appropriate.

Such materials should be accessible, stable, and relevant to the published research.

Appendices

Appendices may be used to present supporting information that is useful to readers but not essential to the main narrative of the manuscript.

Examples include:

  • Detailed mathematical derivations;
  • Additional proofs;
  • Extended methodological descriptions;
  • Supplementary analyses.

Appendices should be clearly organized and referenced within the manuscript.

After Acceptance

Following acceptance, manuscripts enter the production stage, during which final editorial, technical, and publication processes are completed prior to formal publication.

Authors are encouraged to cooperate promptly with requests from the Editorial Office to ensure timely publication.

Proofs

The corresponding author will receive page proofs or publication-ready files for final review prior to publication. Authors should carefully examine the proofs to verify:

  • Accuracy of author information;
  • Correctness of figures and tables;
  • Formatting of equations and symbols;
  • Completeness of references;
  • Accuracy of the published content.

Proof review is intended to identify production-related issues and should not be used to introduce substantial revisions to the accepted manuscript.

Author Corrections

Authors should return proof corrections within the timeframe specified by the Editorial Office.

Only essential corrections should be requested at this stage.

Requests involving significant modifications to the scientific content, authorship, methodology, results, or conclusions may require additional editorial evaluation and may not be permitted after acceptance.

DOI Assignment

Each published article is assigned a unique Digital Object Identifier (DOI) through Crossref.

The DOI provides a persistent and citable link to the published work and facilitates long-term discoverability and scholarly communication.

Authors are encouraged to use the DOI when citing their published articles.

Early Online Publication

To facilitate the timely dissemination of research findings, accepted articles may be published online before assignment to a specific journal issue.

Early online publication enables readers to access and cite research as soon as the production process is completed.

Articles published online in advance remain part of the formal scholarly record and may subsequently be assigned to a regular issue of the journal.

Final Publication

Following completion of the production process, articles are published in the designated issue of the journal.

The final published version constitutes the Version of Record and serves as the authoritative version for citation and academic reference purposes.

Published articles become permanently accessible through the journal website.

Article Promotion

Authors are encouraged to promote their published research through appropriate academic and professional channels. Examples include:

  • Institutional websites;
  • Personal academic profiles;
  • ORCID records;
  • Research repositories;
  • Academic social networking platforms;
  • Professional conferences and workshops;
  • Scholarly communication channels.

Promotion activities should accurately represent the published research and comply with applicable copyright and licensing requirements.

Corrections

When errors that affect the accuracy, clarity, or integrity of the published record are identified, the journal may publish a correction notice.

Corrections may be issued when:

  • Production errors occur;
  • Important factual inaccuracies are identified;
  • Clarifications are necessary to ensure the reliability of the published record.

The Editorial Board will determine the appropriate corrective action on a case-by-case basis.

Expressions of Concern

In exceptional circumstances, the journal may issue an Expression of Concern when credible questions arise regarding the reliability, integrity, or ethical compliance of a published article and an investigation is ongoing.

An Expression of Concern serves to inform readers while the matter is being reviewed.

The notice may be updated, revised, or removed following the conclusion of the investigation.

Retractions

Retractions may be issued when a published article is found to contain serious errors, unreliable findings, ethical violations, research misconduct, plagiarism, duplicate publication, data fabrication, data falsification, or other circumstances that significantly compromise the integrity of the scholarly record.

Retraction decisions are made by the Editorial Board following appropriate investigation and evaluation of the available evidence.

Retraction notices will remain permanently linked to the affected article in order to maintain the transparency and integrity of the academic record.

Publication Record Integrity

VJAI is committed to maintaining the accuracy, transparency, and reliability of the scholarly record. Where necessary, the journal may publish corrections, expressions of concern, retractions, or other editorial notices in accordance with internationally recognized principles of responsible scholarly publishing.

The Editorial Board reserves the right to take appropriate actions to preserve the integrity of the journal and the scientific literature.